Admin support officer

Job Description

The opportunity

Coordinating office activities and operations to secure efficiency and compliance to company policies

Monitor visitor access and maintain security awareness.

Coordinate with Security for the registration of the visitors

Control inventory relevant to reception area.

Receive and sort mail & Fax and deliveries.

Answer telephone, screen and direct calls and Provide information to if require.

Take and relay shipments from DHL and TNT

Supervise the activity of clinic and request the medical items.

Greet persons entering organization

Direct persons to correct destination

Deal with queries from the public and customers

Schedule appointments for the visitors

Monitor and maintain office equipment ( Fax , copy machine)

Tidy and maintain the reception area

Keep visitors record

Coordinating office activities and operations to secure efficiency and compliance to company policies.

Regular check of Admin workflow, print each request and forward to the concerned admin staff for necessary action.

Handle & Control office supplies requisition in coordination W/ SCM.

Handle the Canteen duties, organize with the suppliers of meals, distribute invoices for the canteen to adequate cost centers.

Assisting the Reception area in attending & answering income calls and sending faxes.

Implement accurate filing, documentation controls, archiving for Admin activity's.

Assist in checking the supplier invoices prior to the approval of the Admin Manager and Finance.

Supervise the transportation request and organize the driver's dispatch

 Supervise and request Kitchen Supplies

Coordination with the regional Admin staff when required.

Process of Individual Telephone Bill Payment

Arrangements of meeting rooms in the event of trainings (snacks + Lunch) and support the business to arrange all events as well

 Receive and review for hotels invoices, rent-a -car invoices, compounds invoices

Case by case study for top confidential cases which referred by Hitachi management for evaluation.

Prepare the monthly payment requests for Canteen subsid