Executive Assistant - maternity cover (f/m/d)

The opportunityAre you an experienced, agile and hands-on Executive Assistant who thrives in a dynamic, international environment? We are looking for a versatile Executive Assistant to provide dedicated support to Global Head of Government and Institutional Relations. This temporary maternity cover role (1 year contract) offers a unique opportunity to contribute to the success of a highly visible global function.

Your responsibilities

• Provide proactive support to the Global Head of Government and Institutional Relations, including calendar management, meeting coordination, travel arrangements, visas, and accommodations.
• Act as a trusted point of contact for internal and external stakeholders, handling inquiries with professionalism, discretion, and sound judgment.
• Research, compile, verify, and prepare presentations, reports, correspondence, organizational charts, and other business-critical documentation.
• Support communication activities across the Government & Institutional Relations function, ensuring effective information sharing and stakeholder alignment.
• Support digital collaboration and communication platforms, including virtual meetings, webinars, SharePoint, intranet content, and newsletters.
• Implement Hitachi Energy processes and contribute to the continuous improvement of administrative procedures and ways of working.
• Organize business-critical meetings and events while providing administrative and financial support related to travel, expenses, purchase orders, invoices, and budget tracking.

Your background

• Bachelor's degree or equivalent qualification in a relevant discipline.
• Minimum 5 years of experience in an Executive Assistant role supporting senior leaders in a complex international environment.
• Exceptional organizational and planning skills, with the ability to manage multiple priorities and deadlines effectively.
• Strong communication and stakeholder management skills with a service-oriented mindset.
• Proven ability to work independently, anticipate needs, take initiative, and handle confidential information with the highest level of integrity.
• Strong digital proficiency, including Microsoft Office applications (Word, Excel, PowerPoint, Outlook), SharePoint, virtual collaboration tools, and webinar platforms.
• Fluent in English and German, both written and spoken. Additional language skills are considered an advantage