Project Contract Management Senior Professional

Main Accountabilities:

1. Contract portfolio - governance -Ensures the portfolio of contracts in the business follows contract and claim management methodologies in accordance with internal standard procedures.  

2. Tender preparation and negotiations - Reviews and comments on commercial and technical tender terms and conditions. Develops contract strategy based on Hitachi’s policies, customer requirements, and the overall execution strategy taking into account risk, pricing, scope, and schedule.  

2. Contract execution (from project kick-off to project closure) - Identifies the contract baseline (including terms and conditions, specifications, drawings, estimate, proposal, schedule and other documents incorporated in the contract) and highlights areas of potential risk.  Ensures timely and accurate execution of commercial aspects in portfolio of contracts (i.e. payments, claims, variation orders, warranties, provisions, guarantees, etc.). 

4. Contract closure - Verifies that both parties to the contract have fulfilled their contractual obligations and there are no responsibilities outstanding.   Assesses success of the contract and determines  if there are any lessons learned for future contracting.  Documents and communicates to all appropriate parties any deficiencies found as part of the closeout process.  

5. Contract and claims - Establishes and enforces standard change methodologies in portfolio of contracts to identify changes and quantify the additional time and compensation due to Hitachi per the contract, defines approval requirements and communicates changes to the customer.  Enforces and defends Hitachi's contractual interests against customer and suppliers during the whole of a project life cycle, including monitoring and assessment of changes and deviations, as well as defending and enforcing claims. In concert with Legal, develops the negotiation strategy and supports negotiations. Supports Legal handling formal dispute resolution, litigation and arbitration. Notifies and liaises with Legal to report major claims and keeps Legal updated of any critical development during project execution.  

6. Purchasing -Supports drafting of Purchase Orders, Contracts and Subcontracts and ensures that relevant (sub) contracts contain appropriate contract terms to protect Hitachi’s interest, including flow-down of main contract terms.  

7. Risk Management - Analyzes prime contract terms to highlight areas of potential opportunity and risk, such as ambiguities, omissions and conflicts, as work proceeds.  Seeks advice from Legal to draft, negotiate and finalize agreements during the Sales and Project Execution phases.  Develops and implements risk mitigation and opportunity plan in concert with Project Manager and/or Sales Manager or FES Manager.  

8. Insurance - Ensures contract insurance provisions are adhered to and coordinates with Insurance Risk Management regarding occurrences that may be covered by customer or Hitachi provided insurance.  

9. Export controls - Seeks advice from Legal (Export Control) to ensure accurate handling of all export control matters and ensures close review of all contracts and projects with regard to restrictions on exports, considering countries, customers or products involved and the respective Hitachi regulations