Sales order management specialist

• Contract receipt from Sales and Review of Contract documents

• Order booking through SAP (SD, CRM & PS Module)

• Arrange Internal project kickoff meeting with cross functional team

• Performing contract analysis to review Scope, Deliverables, Risk and Opportunities

• Identify and Evaluate Risks and Opportunities throughout the project life cycle and Define and Perform risk mitigation plan, review order progress and update schedule.

• Project milestone update & Cost planning in respective tools like, MDB/SAP/GPC

• Commercial take over from Sales, Invoice placements as per payment terms from SAP (SD & CRM Module) and Creation of purchase orders

• Follow up on due invoices, resolve conflicts on payment dues, Ensure Receipt of payment, L/C., complete documentation 

• Invoice and material shipment as per contract terms, LC from customer and ensure documents as per LC.

• Engineering co-ordination including and not limited to Submission of Base / Detailed design drawings for client review

• Arrange Base / detailed design meeting and receipt of design confirmation from client (design freeze)

• Follow up with engineering to release BOM to logistics for material procurement etc.,Order placing on suppliers, FAT at Sub-suppliers (if any)

• Ensure the Receipt of advance payment or L/C as per the payment milestones

• Invoice and material shipment as per contract terms and condition.

• Coordination for Final assembly & routine testing completion and Coordination to facilitate smooth FAT with customer and close any open points in the FAT

• Ensure Packing preparation proactively as per project shipping schedule, Ensure the Receipt of advance payment or L/C as per the payment milestones

• Invoice and material shipment as per contract terms and conditions and Packing & Preparation of Ex-works, Product handing over to Client

• Site readiness as per check list, I&C coordination to ensure work completion at site as per project schedule

• Perform weekly site progress review meeting and address any open points

• Collection of test reports, project manual specific to the project, Completion of project documentation for project closure

• Collection of outstanding payments if any, Closing SNAG list if any, Closing out of the project in SAP for cost recalculations, margin reporting, As built drawings / document submission and collection of PACS

• Directly responsible for maintaining and updating the documentation for respective projects as per quality process through SAP & Sales Force.

• Responsible to ensure compliance with applicable external and internal regulations, procedures, and guidelines.

• Living Hitachi Energy’s core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.

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