Factory Buyer

The opportunity

We are seeking a motivated and enthusiastic Factory Buyer to join our team. In this role, you will be responsible for procuring materials and services in accordance with technical specifications, pricing, delivery schedules, and commercial terms. You will ensure compliance with corporate purchasing policies and contribute to seamless supply chain execution by securing timely material availability that supports production and project needs.

How you’ll make an impact            

• Reviewing and managing material or service requisitions raised by various departments.
• Liaising with internal stakeholders to clarify requirements, specifications, and timelines.
• Converting approved purchase requisitions into purchase orders (POs) in alignment with existing contracts or sourcing agreements.
• Gathering all required details to ensure complete and accurate purchase documentation.
• Ensuring compliance with the Table of Authority (ToA) for PO approval workflows.
• Dispatching POs to suppliers using appropriate and approved communication channels.
• Following up with suppliers to obtain PO acknowledgments.
• Reviewing acknowledgments for accuracy and consistency with contractual terms and price agreements.
• Monitoring acknowledgment timelines to ensure timely material availability for production needs.
• Actively monitoring open orders and maintaining regular contact with suppliers to ensure timely deliveries.
• Proactively addressing delays, discrepancies, or supply issues, escalating unresolved concerns as needed to avoid production interruptions.
• Coordinate shipping and logistics activities with suppliers based on agreed Incoterms and delivery terms.
• Ensuring that transport is arranged efficiently and in accordance with contract terms.
• Tracking inbound deliveries and ensuring goods are received in line with PO specifications.
• Supporting invoice matching and exception resolution in coordination with the finance team.
• Assist in the resolution of non-conformance issues (NCRs) by expediting replacements or clarifications with suppliers.
• Acting as the key contact between local factories and the Central Sourcing & Supply (CSS) team.
• Ensuring alignment of local purchasing processes with CSS standards and practices.
• Ensuring purchase orders reflect and support customer or project-specific requirements as per ERP, SOPs, or project documentation.
• Maintaining alignment on content, cost, delivery terms, and sustainability criteria.
• Collaborating closely with Supply chain management, Quality, Finance, and other relevant teams to ensure end-to-end process consistency and operational efficiency.
• Supporting continuous improvement of supply chain processes in accordance with company policies and best practices.
• Resolving discrepancies in invoice verification by comparing goods receipts and purchase order details.
• Coordinating with suppliers and finance to ensure accurate and timely invoice settlement.
• You will be responsible for ensuring compliance with applicable external and internal regulations, procedures, and guidelines.
• You will be responsible for ensuring compliance with applicable external and internal regulations, procedures, and guidelines.
• Living Hitachi Energy’s core values safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.

Your background        

• Bachelor’s degree in electrical Power Engineering, Business Administration, or a related field.
• 3 to 5 years of experience in purchasing, supply chain, or procurement within a manufacturing or industrial environment.
• Strong understanding of purchasing processes, supplier management, and material planning.
• Familiarity with Quality Management Systems (e.g., ISO 9001) and their relevance to supplier compliance is a plus.
• Experience in cost analysis, negotiation, and sourcing strategies is highly valued.
• Excellent analytical and problem-solving skills with a results-driven mindset.
• Strong interpersonal and communication skills to collaborate effectively with suppliers and cross-functional teams.
• Proficiency in Microsoft Office, especially Excel, Word, and PowerPoint.
• Proficiency in both spoken & written English is required.