Document Specialist

The opportunity

Are you ready to shape the future of energy? 

Our company is a pioneering technological leader supporting the energy transition and electrification, advancing a sustainable energy future for our generation and those to come.

At Hitachi Energy we are investing to establish and develop an Operation Center of Excellence in Madrid, Spain (ESOPC) within Grid & Power Quality Solutions business in Europe (HBUEU). Therefore, we are seeking highly qualified engineers in the fields of Power Electronics, Grid Integration, and Research and Development (R&D) to join us in this exciting opportunity.

We leverage our long-standing technology leadership, vast integration expertise, extensive installed base, and global footprint to provide our customers with life-cycle value solutions at the lowest risk. Our customers are in the utility, renewables, industry, transportation, data centers, and infrastructure sectors.

As part of the Spanish Operation Centre, you will be part of a team supporting project execution, including the design, manufacturing, and delivery of such technologies all over Europe.

How you’ll make an impact

• Ensuring proper version control of all project related documentation in line with company / project procedures for receipt, storage and distribution.

• Distribution of all project documentation as per the company / project procedures; to suppliers, client and construction sites.

• Manage the receipt and control of all project documentation as per the company / project procedures; from suppliers & client.

• To set up the document management system & document controls process in conjunction with the project team.

• Asist in collation and updating of project document lists.

• Prepare & collate H&S Files, including Technical manuals (O&M) to relevant project requirements.

• To review, update and communicate progress to date to line manager on project related activities, ensuring key deliverables are completed to relevant standard and to defined deadlines and budget.

• Supports colleagues with advice and guidance on documentation control issues. Provides coaching and guidance to less experienced colleagues.

• Contribute to process enhancements related to document management and applies the document management system efficiently

• On a BIM project assume the role of ‘Project Information Manager/BIM Coordinator’, for all detailed roles and responsibilities see the BIM Manual.

Your background

• Minimum qualification of administrative vocational training plus two years of relevant experience

• Fluent in English. Any additional languages will be appreciated

• Desirable Electricity supply industry experience

• A good team player with excellent interpersonal communication skills

More about us

A holistic range of competitive benefit program to support your financial, physical and mental wellbeing and personal development. We want you to truly thrive with us – in work and out.

For this role, depending on grade and experience we offer the following employee benefits (subject to the respective plan rules):  Annual Incentive Plan, Flexible Working, Meal Allowance, Life Insurance, Medical Check-up, Psychological assistance, Language trainings, Coaching & Assessments.