Operations Assistant

The opportunity

Do you enjoy administration and being the “go-to person” who keeps everything running smoothly? Do you thrive in a fast‑paced environment with many stakeholders and tasks? Then this could be your next opportunity!

We are now looking for an Assistant to support the Operations and Tendering team within Power Quality in Västerås. In this role, you will play a key part in ensuring structure, coordination, and efficiency in the day‑to‑day operations.

You will act as a central point of contact, supporting managers and teams with everything from planning and coordination to administration and communication. You will truly be the key person that connects people and activities.

We offer you a role with a great team, lot of responsibilities, close collaboration and great opportunities to grow both personally and professionally.

We are interested to learn more about you and what you can contribute with—so don’t hesitate to apply even if you don’t meet all requirements.

Your responsibilities

• Ensure structure and planning by managing calendars, scheduling meetings, and coordinating activities
• Support management with meeting preparations, documentation, and follow‑ups
• Coordinate project reviews, conferences, and internal and external meetings
• Handle onboarding for new employees and consultants
• Manage administrative tasks such as NDA handling and department purchases
• Act as a key contact point between teams, supporting communication and collaboration
• Work with reporting, presentations, and general administrative tasks
• Contribute to improving ways of working and supporting a more efficient and structured organization

Your background

• Experience from a similar role within administration, coordination, or assistant roles
• Strong organizational skills and ability to manage multiple tasks simultaneously
• Good skills in Excel, PowerPoint, and general IT tools
• Fluent in English and Swedish, both written and spoken
• Experience working in a dynamic, fast‑paced or project‑driven environment is a merit
• Service-minded with a proactive approach to problem-solving
• Ability to work both independently and in collaboration with others
• Interest in developing within the role and growing long-term with the organization

Who you are

• Structured and detail-oriented – you create order and clarity
• Driven and proactive – you take ownership of your work
• Flexible and adaptable – you handle change and shifting priorities with ease
• Collaborative and communicative – you enjoy working with people
• Curious and improvement-oriented – you look for better ways of working
• A person who sees yourself growing in this role for several years

What we offer

• Collective agreement
• Flexible working time
• Health care and wellness allowance
• Fantastic career possibilities within Hitachi Energy both within Sweden and globally
• Mentor to support you throughout onboard phase
• Various trainings and education supporting employee development​
• Diversified company with over 70+ nationalities working in Sweden
• Supplementary compensation for parental leave
• Employee Benefit Portal with thousands of discounts and perks
• More benefits could be connected to this specific role

More about us

Are you ready for an exciting new challenge? Does the above description sound like you? Welcome to apply!

Union representatives - Sveriges Ingenjörer: Nawzad Rashid, +46 (10) 7389148; Unionen: Karin Ulvemark, +46 107-38 51 42; Ledarna: Frank Hollstedt, +46 107-38 70 43.

All other questions should be directed to Talent Partner Malin Johansson, malin.johansson@hitachienergy.com